I am not sure if this will help, but you have to check the settings of the hot bars. I forgot where it is, but there is a setting to make hot bars independent of jobs or dependent.

For example, I have hot bars 1-3 dependent so that when I swap jobs, the abilities swap too. But, my 4th and 5th are not dependent so that I can put spells like protect and potions there so that when I swap jobs, those bars have the same abilities/items there and I do not have to worry about grabbing then again.