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So clearly the sound cue isn't too liked an idea, and I get that. Instead of a sound cue, would additional graphical effects help at all? The flashing of the job gauge is OK, but there could be something else. Floating combat text? Or maybe, say, red arrow head flashing once above the PC's head?
They are actually adjusting the Apex and Pitch sounds soon.
As far as when it procs and using it the charge system would probably work best and seamlessly integrate without something out of the ordinary in the game. If it were a sound and you proc'd it very often it'd get annoying.